Privacy Policy

Sqool Pilot is a school management platform operated from Nigeria. Schools use it to keep student and staff records, take attendance, record results and fees, and communicate with parents.

This policy covers visitors to this website and the school administrators, teachers and parents who use the app.

For student and staff information, the school decides what is recorded and who inside the school can see it. We hold and process that information on the school’s instructions. A parent who wants to see or correct a child’s record should speak to the school first.

Depending on how a school uses Sqool Pilot, the platform may hold:

• School account: school name, type, state, city, logo and principal’s signature, and the administrator’s name, email and phone number.
• Staff records: a teacher’s name, email, phone, subjects and classes, the reference photo submitted for attendance, the face descriptor generated from it, and attendance entries with clock-in and clock-out times.
• Student records entered by the school: name, class, admission number, admission and birth dates, gender, religion, address, blood group, medical notes, a special needs flag, a photograph, and parent or guardian names, emails and phone numbers.
• Parent access: the email used to confirm a parent to a child, and the feedback a parent sends through the app.
• Academic and financial records: subjects, score entries, results, report cards, fee structures, fee records, payment declarations and any receipt uploaded with them.
• Technical information: the account signed in and the school it belongs to, your cookie choice, and the basic traffic and error information that keeps the service working and secure.

Messages sent to our support addresses are kept so we can answer them.

Personal information is used to:

• run a school’s account and give each person the access their role allows;
• verify teacher attendance against the rules the school has set;
• produce results, report cards and fee records for the school;
• send the emails the service depends on — invitations, verification codes, payment notices and report card notifications;
• answer support requests;
• keep the platform secure and understand which parts of it are used.

We do not sell personal information, and a child’s information is never used for advertising.

A teacher’s reference photo is reviewed by a school administrator before it is used, and is kept with the school’s records so administrators can review it.

The face descriptor is a list of numbers produced by a face recognition model that runs in the browser on the teacher’s device. It is stored in a separate record that only that teacher and the school’s administrators can read.

At clock-in, the camera image is compared with the stored descriptor on the device. The live camera image is not sent for matching; only the result of the comparison is recorded. If the check fails, the teacher may send a captured photo to a school administrator for a manual decision, and that photo is stored privately.

Face data is used for attendance verification only. It is not used to identify anyone elsewhere in the app, and it is deleted with the teacher’s record or replaced when a new reference photo is approved.

Teacher clock-in and clock-out read the device’s location to confirm the teacher is within the campus area the school has set. The latitude and longitude at those moments are stored with the attendance entry.

Location is read while a teacher is on the attendance screen. It is not tracked in the background.

We do not sell personal information. Information is shared only where it is needed:

• Our platform provider. Application hosting, database storage, file storage and email delivery run on the Base44 platform, which processes data so the service can operate.
• Paystack. When a school pays its subscription online, payment details are handled by Paystack. We receive confirmation of a payment, not card details.
• Within the school. School administrators see their own school’s records, to the extent the owner has granted them access.
• Where the law requires it, for example in response to a valid request from a competent Nigerian authority.

Every record belongs to a school, and access rules keep one school’s information away from another’s. Sensitive fields — such as a school’s administrative contact details and internal verification codes — are readable only by the school’s owner and platform administrators. Captured clock-in photos are kept in private storage that needs a signed link to open.

School owners control who inside the school has access and can withdraw it at any time.

School records are kept while the school’s account is active. When a school owner deletes the school’s data or the account, the records are removed from the live platform, and access ends for everyone under that school.

Copies held in backups, and records a school must keep for statutory reasons, may remain for a period after deletion.

For reviewExact retention periods, including how long backups are kept, are still being confirmed.

People have rights over their personal information — to be told what is held, to ask for a copy, to have it corrected or deleted, and to object to certain uses.

Because a school decides what it records about a student, requests about a child’s record are usually handled by the school, and we help the school respond. For anything else — your own account, a support message, or a request about your own information — write to hello@sqoolpilot.com. We reply within a reasonable time and may need to confirm your identity first.

If you believe your information has been handled badly, you can also raise it with the Nigeria Data Protection Commission.

Sqool Pilot is used by adults — school administrators, teachers and parents. Children do not have accounts.

Student information is entered by the school, which is responsible for informing parents and obtaining any consent the law requires before recording a child’s details, photograph or face data.

Your cookie choice is stored in your browser, so the banner does not appear on every visit. You can change the choice at any time through Cookie settings in the footer.

The technology needed to keep you signed in runs as part of the session. Analytics or advertising storage is only used when you have accepted it, and accepting can be withdrawn whenever you like.

This policy may be updated as the platform changes. The date at the top of the page shows the current version, and for material changes school owners are told by email.

Privacy questions can go to hello@sqoolpilot.com, or through the contact page. Read the Terms of Service for the agreement that governs use of the platform.